Case StudiesContact
Crawlspace Studios · Dubai · NZ
P
PhantomPilot
24Active
03Overdue
18Done
Needs attention
AC service – Floor 2James K.
Overdue
Electrical – Unit 9Chris P.
Overdue
Site inspection – CSarah M.
In prog
Plumbing – GroundTom A.
Help
Pipe fitting – Unit 4James K.
Done
Roof – Block ASarah M.
Done
Paint – LobbyChris P.
Pending
Team completion
James K.80%
Sarah M.63%
Chris P.45%
Tom A.92%
Weekly tasks sent
M
T
W
T
F
S
S
Enquiry funnel
Enquired11
Demo given7
Converted4
Enquiries
11Leads
4Won
Active leads
Apex Constructions$4.5k · AC Maintenance
Followup
GreenField Retail$8k · Team of 12
Closed
BlueStar Plumbers$3k · Task mgmt
New
CityFix Services$5.5k · Field team
Cold
Metro Restaurants$2.5k · WhatsApp
In talks
Pipeline value
Total pipeline$23,500
Won this month$11,000
In progress$7,000
Lead sources
WhatsApp referral45%
Direct inquiry30%
Social media25%
Monthly closes
J
F
M
A
C
ChronoMind
312hLogged
$4.8kLabour
Schedule · This week
M
T
W
T
F
S
S
9A
9A
2P
9A
SK
8A
8A
8A
8A
1P
1P
LV
1P
9A
8A
8A
2P
8A
16 shifts1 sick1 leave
Timesheets
ER
Emma R.
42h
Review
SK
Sam K.
38h
Approved
RD
Ryan D.
Flag
TA
Tom A.
44h
Approved
Labour by job
Cleaning$1.8k
Plumbing$1.2k
Electrical$1k
Payroll
Total staff9
Total hours1,428h
Total payout$12,400
Pending review2
Staff · Apr 2026
JK
James K.
168h
Ready
SM
Sarah M.
152h
Ready
CP
Chris P.
144h
Review
TA
Tom A.
176h
Ready
ER
Emma R.
160h
Flag
Hours by week
W1
W2
W3
W4
Budget overview
Apex Const.73%
GreenField45%
Metro Rest.91%
$
Project Budget · Apex Constructions
Total
150h
Amount
$2.85k
Cost
$0.42k
Profit
$1.23k
Mon
Tue
Wed
Thu
Fri
W
WhatsApp Pulse
Messages sent348
Responses89%
AI summaries24
Today's pulse
James replied DONEAC service – 9:14 AM
Chris sent HELPElectrical – 10:32 AM
Sarah: UPDATE sentSite – 11:05 AM
Tom replied DONEPlumbing – 1:20 PM
9AM reminders sent
Activity
89%Response
142Sent
Response rate
Mon94%
Tue88%
Wed76%
Thu92%
Fri85%
Top responders
James K.12 replies today
Sarah M.9 replies today
Tom A.11 replies today
AI summaries today
Summaries generated24
Avg response time4 min
T
Time Tracking
8.4hAvg/day
96%On time
Clock ins today
JK
James K.
8:02 AM
On time
SM
Sarah M.
8:15 AM
On time
CP
Chris P.
9:12 AM
Late
TA
Tom A.
7:58 AM
Early
Hours logged this week
M
T
W
T
F
Break tracking
Avg break time42 min
Over break2 staff
Task Overview
47Total
31Done
By status
Completed31
In Progress8
Pending5
Overdue3
Daily completions
M
T
W
T
F
Recent completions
Roof check Block ASarah · 2h ago
Done
Pipe fitting Unit 4James · 3h ago
Done
AC service Floor 2Chris · ongoing
In prog
This month
Tasks created142
Completed118
Completion rate83%
Leave Tracker
3On leave
6Active
Leave requests
SK
Sam K.
3d
Approved
CP
Chris P.
1d
Pending
RD
Ryan D.
2d
Rejected
Leave balance
James K.12d
Sarah M.8d
Chris P.5d
Tom A.14d
Monthly leave trend
J
F
M
A
Summary
Total leave taken28d
Sick leave6d
Performance
Score this week
James K.96
Sarah M.82
Chris P.68
Tom A.91
Emma R.74
Team average
This week82.2
Last week78.5
Change+3.7
Cost Summary
This month
Labour cost$12.4k
Overhead$1.8k
Revenue$23.5k
Margin37%
Cost by team
Field ops$6.8k
Admin$2.2k
Logistics$3.4k
Monthly trend
J
F
M
A
Construction CompaniesAC Repair ServicesPlumbing BusinessesRestaurant ChainsField Service TeamsCleaning CompaniesHR ManagersElectrical ContractorsRetail OperationsLogistics TeamsSecurity CompaniesProperty ManagementConstruction CompaniesAC Repair ServicesPlumbing BusinessesRestaurant ChainsField Service TeamsCleaning CompaniesHR ManagersElectrical ContractorsRetail OperationsLogistics TeamsSecurity CompaniesProperty Management
Crawlspace Studios

Engineering

Resilience into

Every Workflow.

↓ Scroll to explore
What we've built

Our Products

Productivity software for building efficient workflows

01 / 05

PhantomPilot

WhatsApp-native task management for field teams — no app download required.

Assign tasks from web, updates via WhatsApp
AI-generated progress summaries
Auto reminders & enquiry pipeline
PhantomPilot interface
Trusted by

Who We've Built For

TeeffeeHS ElectricalWesternBlueduneUnik BrandsUthsmaya
By the numbers

Real numbers. Real impact.

5
Clients
3
Products Live
2
Countries
800+
Employees Managed
10+
Projects Shipped
Case studies

Software that works as hard as you do.

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The Crawlspace team
Est. 2026

Building Things That
Actually Matter

We're a small, obsessive team of builders who believe software should feel as good as it works. We don't ship bloat — we ship sharp, focused products that solve real problems for real people. Every pixel, every interaction, every decision is deliberate.

From workforce management to team communication tools, we've been building in the spaces where other solutions felt too heavy, too expensive, or simply tone-deaf. We started from zero, learning everything the hard way — and that's exactly why what we make actually works.

We're not a corporation. We're not a committee. We're two people who are genuinely excited to build the future — one product at a time. If you're a small business tired of enterprise software that wasn't made for you, you've found the right people.